Executive Assistant

Executive Assistant | Liverpool | £30,000 - £40,000 DOE

Our client is a well-established and growing e-commerce business with a strong brand presence. Operating in a dynamic and fast-moving environment, the company is focused on continued growth and operational excellence.

We are seeking an organised, proactive and detail-oriented Executive Assistant to the Founder to provide high-level support and ensure the smooth day-to-day running of the office. This is a pivotal role within the business, combining executive-level support with office management, finance administration and operational coordination.

The successful candidate will act as a trusted right hand to the Founder, while also serving as a central point of contact for the wider team, helping the business operate efficiently as it continues to grow.

Executive Assistant responsibilities:

• Provide comprehensive day-to-day support to the Founder

• Manage complex diaries, meetings and appointments, ensuring priorities are effectively managed

• Handle email correspondence and follow-ups

• Arrange travel, accommodation and logistics for the Founder and wider team

• Prepare presentations, documents and briefing materials

• Take meeting notes and track actions

• Oversee the smooth running of the office and maintain an organised, efficient working environment

• Manage office supplies, equipment and supplier relationships

• Liaise with landlords, building management and service providers

• Coordinate office maintenance, IT support and facilities issues

• Process and manage supplier invoices and expenses

• Support basic bookkeeping, expense tracking and reconciliations

• Liaise with external accountants and finance partners

• Maintain accurate records of contracts, invoices and key documentation

• Act as a key point of contact for internal administrative queries

• Support onboarding and offboarding of team members

• Assist with HR administration, including holiday tracking and document management

• Coordinate internal meetings, events and off-sites

• Provide general administrative and operational support as required

• Assist with brand events, pop-ups and team activities

• Identify and implement improvements to office processes and systems

Executive Assistant Skills:

• Exceptionally organised with strong attention to detail

• Proactive, adaptable and comfortable managing competing priorities

• Excellent written and verbal communication skills

• Confident using Google Workspace / Microsoft Office and basic finance systems

• Professional, discreet and reliable

• Positive, solution-focused attitude

What's on Offer:

• Competitive salary

• High-impact role within a growing founder-led business

• Collaborative, fast-paced and supportive working environment

• Opportunities for professional growth and development

• Staff discounts

BH35317