Accounts Payable Assistant

Accounts Payable Specialist

Part Time | 2 days a week

Flexi hours (8am - 9.30 start & finish depending on start)

£30,000 Pro rata equivalent - £15ph

Our client is a multi-channel business which currently has fourteen shops in the UK today, a franchise store in Qatar, as well as a fully transactional website which ships to customers internationally. Our client provides artist and creative materials to customers from all around the world. They believe in creative activities for all, aged between 3 -103! They are dedicated to promoting these activities for the benefit of everyone. With a loyal and extensive customer base such as professional Artists, Designers, Students, Families, Hobbyists and Beginners. All are attracted to our comprehensive range of materials, the brand's passion in promoting creativity as well as our knowledgeable staff, many of whom are artists themselves.

The Finance team are needing a Part -Time Accounts Payable to join their really lovely team. The role requiers 2 days a week. The key day is Tuesday when all the team are in and then work out the other day that works for you!

Based in the gorgeous part of North London this role and company are truely a really special place to work surrounded by creative people and you will also find the founder also flying around and being part of rolling the sleeves up due to just being so passionate!

Job Overview:

Working as an integral part of the Finance & Operations team, you will help to ensure that supplier transactions, staff expense claims, bulk-sales transactions and weekly/monthly supplier payment-runs are processed efficiently and accurately. You will also maintain effective communication and relationships with internal departments, suppliers and business partners.

Key Accountabilities & Responsibilities:

Operations, Invoicing, Analysis, System documentation& Review - Part of a team all shared;

• Match GRN's raised by stores to both delivery notes and invoices
• Post supplier invoices/credit notes onto the Sage Accounting System
• Check intake margin on invoices as per the master price list used by the Buying & Merchandising dept.'s.
• Raise and post debit notes when required.
• Process monthly and weekly supplier payment runs.
• Process petty cash claims & staff expense claims in a timely manner.
• Process and manage ad-hoc bulk-sales transactions (pro-forma, invoices & credit notes) on Sage.
• Check daily cash & banking when required
• Perform daily/ parodic ledger reconciliation including Bank & Cashbook.
• Assist with preparing VAT returns.
• Help with month-end process if needed

Communication

• Deal with supplier accounts in a timely and efficient manner.
• Communicate with Suppliers, business partners and internal departments re: invoicing and accounts when required.

Filing, Office Administration & General

• Opening and sorting of invoices, documents and post belonging to Finance.
• Any other administration duties, including but not limited to filing and data-archiving, as required.

Desired Knowledge Skills & Experience

• Demonstrable experience working as an Accounts Associate or Accounts Assistant (minimum 2 years), using Sage accounting systems or equivalent.
• Detail orientated with strong analytical skills and incredible attention to detail.
• Problem solving ability.
• Customer service skills; ability to handle Supplier, business partner communication, and multi departmental communication with tact.
• Intermediate to advanced knowledge Excel.
• Highly organised and assertive, able to manage multiple tasks within the deadlines set.
• Proactive, motivated, self-starter able to work autonomously and also in a team environment.
• Great time management skills.
• Flexible, able to adapt quickly to an ever-growing constantly changing environment.